Accommodation

The following link takes you to accommodation options in the Essen area:https://eu.compoundingworldexpo.com/visit/hotels

AV equipment

If you are looking to have a TV / Monitor fitted to your stand panels this MUST be ordered through our official AV supplier/Stand contractor. See the Forms area of the portal.

Catering

A selection of exhibitor catering is available from Messe Essen, please see the Forms area for full details, prices & order form.

Carpets/floor covering

Shell scheme stands and package shell scheme stands are provided with standard carpet, you can order different floor coverings at an extra cost, if you wish, please see in the Forms area.

Space only stands do NOT have carpet included

Cleaning

It is your responsibility to maintain your stand in a clean condition at all times.

All stand carpets within the exhibition hall will be cleaned overnight during the open period of the event at no additional charge to exhibitors. Please note that this does not include the cleaning of exhibits or other stand surfaces.

Extended booth cleaning can be ordered from Messe Essen for the 29th and 30th September. Please see the Forms section for details.

Children

Children under the age of 16 will not be granted permission to enter the exhibition hall from build-up to breakdown, inclusive of the open period. Security officers have instructions not to allow children under the age of 16 onsite.

Code of practice

Please ensure that your stand is staffed at all times during the open period of the exhibition and that all exhibits remain displayed during the open hours. In order that no discourtesy is shown to last minute visitors to the show or to any other exhibitors around you, the organisers ask that no dismantling of the displays or exhibits commence before 17.00 or until visitors are clear of the exhibition hall on Thursday 30th September.

Customs clearance

You are advised to appoint a freight forwarding contractor who can arrange clearance on your behalf, as well as transport to and from Messe Essen and on-site lifting.

DB Schenker is the event official freight partner and more information on how to order their services can be found in the Forms section

Deliveries

All deliveries must be made during tenancy hours (08.00 until 20.00 Monday 27th September to Friday 1st October) and addressed to the following:

Messe Essen - Hall 3
Compounding World Expo
Or
Plastics Recycling World Expo
Or
Plastics Extrusion World Expo
Or
Polymer Testing World Expo

Name of Exhibitor, Booth number
Contact person of the booth

Messe Essen, Hall 3
Norbertstraße 2, 45131 Essen, Germany

For deliveries please add the event title and your stand number to the address.

The venue cannot take responsibility for any deliveries. If any deliveries need to be made during the event arrangements should be made in advance with the event manager.

No goods will be accepted into the venue before the event build-up period.

Dilapidation

Please remember that exhibitors are responsible for making good any damage caused to the fabric of the exhibition hall, by you, your agents or contractors. In your own interests, you should satisfy yourselves as to the condition of your stand site before build-up and during breakdown.

Directions

Please refer to the When and Where section of the Expo homepage:
https://eu.compoundingworldexpo.com/visit/when-and-where

Exhibitor Passes

All your staff will need to wear individual name badges during set up, the show and dismantle periods. You should register your exhibitor passes by completing our online registration page HERE

Please note, if you have registered as part of a group booking, only the primary registrant will receive a confirmation email. The exhibition badges will be sent to all registrants one month prior to the show

Please print your badges in advance to avoid any queuing on site – lanyards and plastic badge holders will be available.

Exhibition stand layout (Space only)

If you are having a space only stand, you are required to submit a stand layout along with a completed risk assessment form by 21st July to the Rita Andrews via the email  [email protected] . The organisers will deal with any issues that may arise promptly so that your attendance at the show is not adversely affected.

Deadline: 21st July

Filming

If you are planning any filming or recording for television, radio, etc, at the event, please inform the event manager for approval.

Please note the following guidelines:

• During event open periods, only hand-held, battery-operated equipment may be used in the hall. Gangways must be clear of dollies, tripods, cables and any other accessories.
• Companies may use any filmed material of the interior, exterior and contents of the venue and may edit, record, televise, repeat filmed/recorded material, provided that the filmed/recorded material is not used in any way that might be to the detriment of the venue, its owner or the event, or that might bring them into disrepute.

If you would like to apply for filming at the event please contact [email protected]

First Aid

Please contact the Front Office of the Messe Essen in case of emergency. There you can find a first aid kit for minor injuries.

We also have a medical team on site – the Registration Desk will be able to get them to you as quickly as possible.

Fraud notice

We are aware of individuals and 'organisations' trying to sell visitor lists, accommodation services and fake listings to our exhibitors.   AMI does not cooperate with any such individuals and 'organisations' and we advise you to ignore such solicitations.  

Furniture

Furniture is available to order directly from the currently supplier, please the Forms section for full details, prices & to place an order.

Graphics & Panel Sizes

Please refer to Page 4 of the form Information on Digital Printing for more details on dimensions of panels used on package and shell scheme stands.  This from can be found in the Forms section of the Portal.  

Please note that anything (printing or poster) placed by the exhibitor on the panels needs to be removed completely after the fair. If the panels need to be cleaned by us, we will charge an extra fee to the exhibitor.  To avoid an extra charge for cleaning the panels and to have a good printing result, we always advise the exhibitor to order the digital print with our official service partner - see Form A2 Stand Elements, Graphics & Digital Print) in the Forms section of the Portal.

Health & Safety

It is the responsibility of the exhibitor to ensure the health, safety and welfare of all employees, contractors and visitors as far as is reasonably practicable throughout your event.

It is recommended that the exhibitor appoints a supervisor for the stand, with the specific responsibility for ensuring the Health & Safety of their staff and any contractors appointed by the Exhibitor.

You are asked for the appointed person to read and sign the event health & safety declaration form and return it by the below deadline.

Below are the principal areas we would like to bring to your attention but will not be restricted to the following:

• The understanding of fire and emergency procedures and location of the first aid centre.
• The need to maintain emergency exits and keep gangways clear.
• Ensuring that good housekeeping is maintained in your work areas, thereby minimising risks and allowing any remaining hazards to be identified easily.
• Working at height must be carried out in a safe manner, using suitable equipment in the approved way, in accordance with current legislation.
• All powered access equipment shall only be operated by fully trained and certified personnel. Copies of training certificates must be available for inspection and anyone who cannot prove their competency may be asked to leave the venue.
• Only acceptable substances are allowed on site and full compliance with the COSHH regulations is required.
• All portable power equipment must be used only for the purpose for which it was designed and the correct safety guards and devices must be fitted and used. Trailing power leads must be kept to a minimum and not cross gangways. Petrol powered equipment must not be used.
• Personal protective equipment (PPE) must only be used where other protective measures have been considered unrealistic i.e. PPE is the last line of defence. PPE must be suitable and sufficient for the job and employees trained in its use and limitations.
• All contractors must be aware of the need to identify suitable and sufficient tools and equipment required for the job before coming on site. Borrowing of tools and equipment from EC&O is not permitted.
• The consumption of alcohol is not permitted on the exhibition floor during the build-up and breakdown periods of the event.

This is not an exhaustive list, but identifies common issues.

Please remember to return the compulsory Health & Safety Declaration by 21st July. Please see the Forms section of the Portal.

Health Regulations

Hygiene measures for trade fairs at Messe Essen

AMI and Messe Essen is implementing a range of measures to ensure the highest levels of safety and hygiene during the Compounding World Expo, Plastics Recycling World Expo, Plastics Extrusion World Expo and Polymer Testing World Expo 2021.

We will be reviewing these measures as and when they change. 

We have however revised the floorplan enabling wider aisles, larger catering and conference areas, disinfectant dispensers will be provided across the fair and perspex panels will be placed at reception counters and other interaction points.

You will need to show one of the following:

-          proof that you are vaccinated against COVID-19 and have had your second jab at least 14 days prior to the show

-          a negative PCR test taken up to 48 hours before the date of the show

-          a negative lateral flow test taken up to 24 hours prior to the date of the show

-          proof that you have recovered from a COVID-19 infection, with documentary evidence of a positive PCR test  performed at least 28 days before the date of the show, but no later than 6 months ago

Please also print your show badge at home and bring it with you on the day.

All attendees will need a FFP2 mask or medical grade mask at the show. This is not required when sat down at the conference theatres or catering points.

Latest information from the venue can be viewed at: https://www.messe-essen.de/essen-fairground/coronavirus/

List of local Testing centres can be found here: https://www.essen.de/leben/gesundheit/corona_virus/tests/coronavirus_tests.de.html#teststellen 

A Map of the Testing Centres is available here: https://geoportal.essen.de/testzentren/.  The Expo venue is located close to the Rüttenscheid area of Essen to the south west of the centre.  

Insurance

Please ensure you have suitable insurance cover for the duration of the show. Insurance for fire, public liability and theft must be taken out by each exhibitor at its own expense. The insurance is to cover the full period of occupancy of the premises by the exhibitor, its agents and employees

If you do not have insurance in place, you can purchase cover, for the duration of the show from the Exhibitors Portal.

Lead Retrieval

GES, our partner for registration at the Expos, will be in touch with the stand contact during September with an invite link.  The exhibitor will then be able to  download an app to scan visitor badges with at the show.

Literature

The distribution of leaflets and other promotional materials is confined to the stand area and is not permitted in the gangways or elsewhere in the exhibition venue, unless agreed with the organisers in writing prior to the opening of the show.

The organisers reserve the right to prohibit the display or distribution of advertising matter that could give rise to offence and to confiscate the supplies thereof for the duration of the event.

For further information regarding Marketing or sponsorship opportunities, please contact [email protected]

Organiser’s Office

If you would like to contact the organisers office, it is located in Hall 3

Prior to this time if you have any queries regarding your participation at the event please contact Rita Andrews on +44 (0)7713320708 or [email protected]

Patent & Copyright

The exhibitor must make sure of Protection of Patent Rights for equipment or products displayed, following the legal regulations in force. These formalities must be made before exhibiting these products or equipment, as the organisers cannot be held responsible in this particular field.

Parking

Parking can be purchased from 29th July via the Messe Essen website. The closest parking is in P6 and costs 24 Euros for the duration of the Expo, including set up day. Other Parking places open include P5 and P9. The link to order parking is as follows: www.messe-essen-parkingticket.de (You can choose between German and English)

Directions can be found here: https://www.grugahalle.de/multipurpose-hall/arrival/car-parks/ 

After you have parked, please make your way to Eingang West / West Entrance and enter Hall 3 here. Thank you.

Parking during Set up

If you would like to get close to Hall 3 to deliver items to your booth during set-up hours, this can be done via Tor 1 (Gate 1). Please have your exhibitor pass with you. You will need to check in to the fairground via security at the gate and pay a deposit of 100 Euros cash. You will then be issued a ticket for a limited amount of time to deliver items to your booth.

Click here for more information including schedule and site map

Photography/Video recording

AMI International will have an official photographer who will be present at the venue for the duration of the event. Exhibitors wishing to utilise the services of the official photographer should contact the press office. The exhibitor will be liable for all fees connected with any specific work carried out on their behalf.

AMI International will have photographs/video recordings taken throughout the event and you are reminded that when signing your exhibitor contract you gave permission to be photographed, recorded and/or videotaped. These photographs, recording and/or video tapes will be used for public display after the show.

Press & public relations

All PR activity must be approved by the organisers so we can help promote it to our networks. The contact for the event is [email protected] Tel: +44 (0)771 3320708

Please contact us with information regarding new products/services, VIP guests attending the show, or any other interesting information, which can be used to publicise the event.

Rubbish Waste

Messe Essen will remove general waste from the event during build-up, open period and breakdown. The following are excluded from this service and must be removed from site by the contractor or exhibitor, otherwise charges will be incurred by the exhibitor for removal:

• Excessive waste including pallets, packaging and rubbish produced by exhibition stands (whether through working demonstrations, unpacking of exhibited items or otherwise)
• Abandoned stand fitting materials and equipment
• Hazardous waste. Hazardous waste is defined as follows:
  • light bulbs and fluorescent tubes
  • electrical equipment and fittings
  • gloss and emulsion paint and their containers
  • cooking oils and their containers
  • aerosols; full or empty
  • oils and lubricants
  • oily rags (this includes rags for cleaning shell scheme)

Risk assessment & method statement (space only stands)

All exhibitors must ensure that a competent person carries out a suitable and sufficient Risk Assessment of the significant risks to Health & Safety relating to their employees and/or any individuals involved in the undertakings during the event.  The organisers must receive a completed copy of this risk assessment & method statement by the 21st July.  All exhibitors are required to complete the risk assessment form which can be found in the Forms are of the portal. 

Exhibitors with Space Only stands are also required to submit a method statement.  Please send to [email protected].   

Security

Security is provided by Messe Essen who will be responsible for securing the exhibition area as well as undertaking random bag searches. AMI International and Messe Essen assume no responsibility for loss, damage or theft incurred to any exhibit or property of the exhibitor.

If you require static guards on your stand, please arrange through Messe Essen, details are provided in the Forms area of the Exhibitor portal.

Please do not leave valuables unattended on your stand at any time, especially during breakdown.

Show Catalogue Entry

AMI will be including profiles in the Show Catalogue for each exhibitor. The catalogue will be available for all attendees to pick up on site free of charge.

Each profile is limited to approx 120 words. AMI will use an edited version of your current floorplan profile. Should you wish for a different profile to be used, please submit your 150 word to [email protected] by 6th August.

Storage facilities

There will be storage facilities provided in the exhibition hall, this storage facility will be out of bounds during the show open days. All items required by exhibitors throughout the show, will need to be stored on the exhibitors’ stand.

Please do not store anything behind your stand. Fire regulations require that any items found outside your stand will be removed, as they will be deemed a fire hazard. Packing case must be removed from the exhibition hall. You should therefore make prior arrangements for the safekeeping of such items.

Please note that AMI International will not accept responsibility for items left behind at the end of the show. If items are left without the organiser’s approval, you may be charged for the disposal of the item(s).

Telephone lines/internet

If you require any IT services for your stand (including cable internet connection), Please forms area of the portal. 

We will have free wi-fi available in the lobby and inside the halls – code to connect will be in your welcome pack on-site.

If you require a stable internet connection for demos, we advise to order this separately as we cannot guarantee the speed due to number of users.